Privacy Policy
Last updated: May 10, 2026
1. Who We Are
MySearchLog is operated by Aelise Intelligence ("we," "us," "our"). We provide court-mandated job search compliance tracking software.
2. Information We Collect
| Category | Data | Purpose |
|---|
| Account | Name, email, password (hashed) | Authentication, communication |
| Profile | Phone, city, state, skills, work history | Job matching, report generation |
| Case Info | Case number, officer name | Court report formatting |
| Activity | Applications, searches, interviews logged | Compliance tracking and reporting |
| Evidence | Uploaded screenshots, documents | Court evidence attachments |
| Technical | IP address, user-agent, timestamps | Security, audit trail |
3. How We Use Your Data
- Generate compliance reports for court/probation submission
- Match you with relevant job listings
- Send deadline reminders and notifications
- Maintain audit trails for evidentiary integrity
- Improve the Service (aggregated, de-identified analytics only)
4. What We Do NOT Do
- We do not sell your data to any third party, ever.
- We do not use your data to train AI models.
- We do not share data with employers unless you explicitly request it.
- We do not share data with law enforcement beyond what you submit to courts yourself, unless compelled by valid legal process.
5. Data Sharing
We share data only in these circumstances:
- With your caseworker — if you are enrolled under an agency account, your assigned caseworker can view your compliance records.
- Public verification — when you generate a compliance report, the verification endpoint confirms the report's hash integrity (no personal data is exposed).
- Service providers — we use infrastructure providers (hosting, email) who process data under contract with us.
6. Data Security
- Passwords are hashed with bcrypt (never stored in plaintext)
- All compliance records are SHA-256 hash-chained for tamper detection
- Daily encrypted backups with 30-day retention
- Rate limiting and CSRF protection on all endpoints
- Audit logs of all data access
7. Data Retention
- Active accounts: Data retained as long as your account is active.
- Deleted accounts: Data deleted within 30 days of account deletion request, except where legally required to retain (e.g., compliance records may be retained for 7 years for evidentiary purposes).
- Backups: Removed from backup rotation within 30 days of deletion.
8. Your Rights
You have the right to:
- Access — request a copy of all data we hold about you
- Correct — update inaccurate information
- Delete — request account and data deletion
- Export — download your data in CSV/PDF format
- Restrict — limit how we process your data
To exercise these rights, email [email protected].
9. Sensitive Data Notice
We understand our users may be justice-involved individuals. We treat all data with heightened sensitivity. We do not:
- Display case numbers or legal status publicly
- Use criminal-justice terminology in user-facing interfaces
- Share enrollment status with anyone outside your assigned supervision chain
10. Children's Privacy
The Service is not intended for individuals under 18. We do not knowingly collect data from minors.
11. Changes to This Policy
We will notify registered users via email of material changes at least 14 days before they take effect.
12. Contact
Privacy Officer: [email protected]
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